Invest more time creating great content, not just managing WordPress. Be more efficient and effective with these tools, tips and tricks.
WordPress is a great publishing platform that allows you to manage your blog and publish new content quickly and easily. WordPress comes with lots of time-saving features for publishing new content as compared to other Content Management Systems (CMS), but there is still a lot of room for improvement.
WordPress is also the most popular CMS out there. According to the stats, users produce over 43.7 million new posts on WordPress every month, and these are viewed by 409 million people. Amazing figures, isn’t it?
WordPress has a large number of scripts that are built in, but it is also very flexible. There are two main ways to change WordPress to help you create more content faster. First, you can use one of the thousands of quality plugins that can do anything from managing your SEO to capturing leads and help you with your markeitng.
Here are 27 tools, tips and tricks that can help you optimize WordPress to save 50% of your time creating new content.
Plugins are great extensions that can help you do more things with WordPress. There are a lot of WordPress plugins available that make you more productive and save you a lot of time that would otherwise be wasted.
1. Ideas WordPress plugin
All of those times when you have a great idea for a blog post or content and you just forget them after a few minutes and ask yourself “what was that great idea?”
Ideas adds a custom post type on the sidebar of your WordPress dashboard. This area can be used to save notes, in other words future post ideas, inspiration. You can quickly write them down as they come up and revisit them when you need those ideas for new content.
Ideas is a great replacement for jotting down in a diary which may be forgotten, or using external applications like Evernote; keeping these notes on WordPress itself makes access easier.
2. Organize Series
Do you write series of posts? In WordPress, it may be hard to create a series of related content items. However, Organize Series makes writing related posts easier. It introduces a custom taxonomy for the related posts. Also, at the end of each post, a line displays the information regarding which part of the original post is this one say 1, 2 or 4. Managing related posts is no longer a hassle, thus saving you time.
3. Faster Image Insert
If you have downloaded lots of images that you want to save to WordPress directly then this plugin can come in handy. Faster Image Insert not only makes uploading easier but you can effortlessly edit titles and alt texts of all the images en masse.
4. WP Smush.it
Images do take a lot of space and can considerably increase page load speeds. If you are in the habit of compressing these images one by one then you’d be losing a lot of time on it. WP Smush.it compresses all the images automatically. You get to kill two birds with one stone— you get higher rankings, since site speed is a ranking factor, and you save a lot of your precious time.
5. Google Analytics Dashboard
Every blogger needs to check stats – how many visitors actually view your posts, what’s popular, how engaged people are and what is bringing more traffic. Google Analytics is great, but it requires you to log in to another platform.
Checking stats is addictive. Therefore, bringing Google Analytics right into WordPress gives you a one-stop-shop for your blog. Google Analytics Dashboard WordPress plugin helps you do just that—bring your Google Analytics stats into your WordPress.
6. Search and Replace
Search and Replace WordPress plugin lets you find strings and replace them with another string in your SQL database. This allows you to replace words across your database. For example, if your company changes its name, or a person is promoted, you don’t have to go over all of your blog post to find and replace names or titles. Simply use this plugin.
7. WP Inject
It’s no secret – blog posts with images generate a lot more engagement as compared to blog posts that contain pure text. However, the job of sorting through and finding images, specifically if you are looking for free ones, is not easy.
WP Inject saves you a lot of time by removing the hassle behind finding images that are free to use. In the WordPress dashboard itself, WP Inject would go through millions of Flickr images and filter them by license so that you can use them.
Waking up with cold sweat worrying that your website is gone? BackupBuddy is designed to give you peace of mind. Just imagine the time you would be wasting if someone hacks into your WordPress dashboard and deletes the database. Once you have set up Backupbuddy, everything will be automatically uploaded to Cloud and you need not worry about anything.
9. Really Simple Guest Post plugin
Posting a guest post to WordPress can be cumbersome. But there is a solution that can help you avoid opening new accounts for people who will post a single post and streamline the entire process. Really Simple Guest Post plugin will set up a form where guest bloggers can submit the post. It will automatically be saved as pending post. It saves you tons of time as compared to getting a Word document, formatting it and posting it all by yourself.
Similar to WP Inject, Photodropper lets you search from hundreds and thousands of creative-commons images and allows you to use them without leaving the WordPress dashboard ever. Talk about saving time.
11. Yoast SEO plugin
If SEO is important for you, then Yoast SEO plugin is a one-stop-solution for your WordPress needs. It can help you set up meta tags, meta keywords, description and optimize the post to a great extent. It analyzes the content so that it meets the standards and also helps generate XML sitemaps without the need of another plugin.
12. JetPack plugin
The Jetpack WordPress plugin supercharges your WordPress site. One of the main feature is stats reporting without any additional load on the server. It monitors the site and lets you know of any troubles via the notifications systems. It lets you display recent tweets and there are over 30 to 40 things that you can automate with Jetpack on WordPress. The full list is here.
13. Appointments+ plugin
If you run a small practice and accept meetings, Appointments+ will save you time scheduling and accepting meetings. If you run a service site on WordPress, then this plugin can be a real boon because it makes the following possible:
- Customers book their own appointments on your site
- Schedule appointments with clients
- Manage customer contact information
- Collect payments using PayPal
- Manage the team, create unlimited service providers and unlimited services
- Send confirmation and reminder emails with ease
- Book appointments one year in advance
- Manage everything with WordPress
If This Then That (IFTT)
IFTTT is short for If This Then That. It can help you schedule and do a lot of your daily tasks in an automated way. Though setting it all up the first time would take a couple of hours, at the end of the day the time saved more than makes up for the initial time spent. Just set it and forget.
IFTT can help do most social media tasks that would actually take you hours without automation.
14. Publish to Facebook
15. Post from Facebook to WordPress
16. Tweet your post
For most people, tweeting is a job in itself. With IFTT you can automatically publish links to your published posts as tweets and get traffic from Twitter automatically.
17. Post to Gmail
18. Email to post
Also, an email sent can be published as a post
19. YouTube to post
20. WordPress to Evernote
WordPress posts can be automatically sent to Evernote.
21. Update post to LinkedIn
21. Save blog post to Google Drive
WordPress posts can also be saved to Google Drive.
22. Post RSS to your website
Other code snippets
23. Reupload images which you deleted by mistake
I often wondered if there was an easy way to get those images back which were deleted by mistake. And it turns out that there’s one such script from github that lets you do that. It scans the entire database and reuploads folders, restoring images.
24. Easy debugging of WordPress with Easy Debug Info Plugin
You can use this plugin to know about various debug infos and statistics on your WordPress site. It collects data points from server environment, WordPress theme installed, plugins being used version database details and a lot more.
Here’s the link.
25. Hide the WordPress version information
One of the very first things that hackers do in determining loopholes to hack your site is finding out which WordPress version you are using. There’s no easy way to do this, but adding this code in the functions file should help you. To access the code, click here.
26. Send emails with WordPress
Save tons of time by sending automatic emails directly from WordPress. I was surprised when I found out about this. WordPress supports mailing functions. Using wp_mail () you can send either plain-text or html emails. Get the code here.
27. Opening links in new windows
It’s a good practice to open external links in a new tab or window in order to lower your bounce rate. If you are someone who wants all external links to open in a new window but does not wish to go through each and every link and change it manually to open in a new window, then this is the perfect script for you. To get the script, follow this link.
These are some of my favorite time-saving hacks when working with WordPress. WordPress is not an ordinary CMS platform. It has such a huge community that WordPress is more of an advanced weapon developed by the smartest individuals worldwide.